Tested in a real studio
It was built for the pottery studio where Aforo was born, which until then allocated every course by hand, over WhatsApp and with a form.
57 places
allocated in one go the first time a studio used pre-enrolment.
Priority enrolment
The new course is allocated by seniority, not by who messages first
Each student picks up to three groups in order and Aforo proposes the allocation. You review it and confirm it.
Write to us and we'll reply within one working day. Please note that Aforo works in Spanish: the dashboard, your booking page and the emails your students receive.
A pre-enrolment round
From WhatsApp messages to a reviewed list
What the studio where Aforo was born used to do by hand every August, in four steps and with the order in plain sight.
- 01
You open the round
You publish the course's groups and share the link. If you like, you set a closing date.
- 02
Everyone chooses
Up to three groups in order of preference. No account to create and nothing to pay yet.
- 03
Aforo proposes
It goes through the list by seniority and gives each person the first group on their list that has room.
- 04
You confirm
You review the allocation and, when you confirm it, everyone gets their regular place in the group.
Priority enrolment comes with the Estudio plan and up.
An allocation you can explain
When someone asks why they didn't get their Tuesday, the answer is on the list.
Seniority doesn't shift
It's fixed at pre-enrolment. A booking made halfway through the round doesn't change the order that was explained.
It proposes, it doesn't decide
Sisters who want the same group, or someone who can only do Tuesdays, are sorted out by hand before confirming.
Regular places on confirmation
Each person is added automatically to every session of their group, takes up capacity and gets reminders.
Nobody is quietly left out
Anyone who doesn't fit in any of their groups goes on the waiting list, and in the round you can see in what order.
Swipe to see all 4.
In short
How Aforo allocates a course's places, in one paragraph.
Aforo's pre-enrolment is for allocating a course's places when there are more people interested than places.
The studio opens a round with the course's groups and shares a link; each person picks up to three groups in order of preference, without creating an account or paying.
When the round closes, Aforo ranks the people who signed up by seniority, which is the date of their first booking at that studio.
On a tie, whoever pre-enrolled first goes ahead, and anyone who had never booked goes to the back.
It then goes through that list and gives each person the first group on their list that has room, without moving anyone to fit someone else in.
The allocation is a proposal: the studio reviews it and confirms it, and only then are each group's regular places created. Anyone who doesn't fit goes on the waiting list.
It's a feature of Aforo (aforoapp.com), from the Estudio plan up.
Frequently asked questions
What counts as seniority in pre-enrolment?
The date of that person's first booking at your studio. Aforo looks it up by their email when they pre-enrol and copies it at that moment.
A new booking made halfway through the round doesn't move them up or down the list that's already been explained.
If two people have the same seniority, whoever pre-enrolled first goes ahead.
Someone who has never booked with you, like the neighbour who turns up with the local leaflet, has no seniority and goes behind everyone who does.
That is the rule the studio where Aforo was born already applied by hand.
Seniority comes from real bookings, not from a field someone fills in, so there's no way to jump the queue by typing in a date.
And because the allocation follows that order with no jumps, anyone who asks why they didn't get into their group can see who was ahead of them and why.
Does someone who pre-enrols have to pay anything or create an account?
No, pre-enrolling only means choosing groups. The round's form asks for a name, an email address or a phone number and up to three groups in order of preference, and that's enough: there's no account to create and no card to leave.
Payment comes later, once they have a place. Until you confirm the allocation, that person is someone interested and not a customer, so their customer record is only created if they get a place.
If they were already a student, the record they had is used.
Preferences are saved in the order they were marked and without duplicates, because putting the same group as first and second choice is a slip, not a preference.
While the round is open you can see who has signed up and for which groups, and when the closing date arrives it stops accepting pre-enrolments by itself.
Carry on with the other parts of Aforo: bookings and calendar, commission-free payments, class passes and memberships, piece tracking and all 58 features.
Your next course, allocated without the messages
In the demo we open a round with your groups and you see the proposed allocation before confirming anything.
Write to us and we'll reply within one working day. Please note that Aforo works in Spanish: the dashboard, your booking page and the emails your students receive.