How many hours does managing your classes by hand cost you?
Replying to messages, moving places and chasing payments take minutes that add up to working days. Enter your figures and see the calculation.
- No sign-up and no email address needed.
- Your figures are calculated in your browser; we don't store them.
- The formula is in plain sight, below.
With the sample data: 5.7 hours a week on admin, 25 hours a month and 614 euros a month. If software handled 70 per cent of that work, you could recover 17 hours and 430 euros a month. You can adjust this assumption.
Write to us and we'll reply within one working day. Please note that Aforo works in Spanish: the dashboard, your booking page and the messages your customers receive.
The calculation is in plain sight.
weekly hours = (bookings × minutes per booking + changes × minutes per change + chased payments × minutes per payment) ÷ 60Monthly hours are weekly hours × 52 ÷ 12.
The cost is those hours multiplied by the value you assign to your time.
You choose the share software might handle; Aforo does not assume one.
Where the result comes from
The calculator estimates the weekly hours that go on handling bookings by hand and multiplies them by your hourly rate. The formula is written below the result.
Weekly hours are bookings times their minutes, plus changes times theirs, plus chased payments times theirs, all divided by 60.
The starting values are 5 minutes per new booking, 8 per change or cancellation and 10 per chased payment, and you can adjust them.
With forty bookings, ten changes and six chased payments a week, the sum comes to 340 minutes, or 5 hours and 40 minutes.
This is an example of almost six hours a week spent on admin. Monthly hours are weekly hours times 52 divided by 12.
How much of that work a program would save is up to you, with a control.
It is calculated in your browser, without asking for your email and without storing the figures you enter.
Frequently asked questions
How many hours a week go on handling bookings by hand?
It depends on three numbers that almost nobody has ever counted. The first is new bookings. Each message exchange to sign someone up takes between three and eight minutes, counting replying, checking the notebook, writing it down and confirming. The second is changes and cancellations, which cost more than they seem because you have to fill the place again and let whoever was waiting know: between five and fifteen minutes each. And the third is the payments you have to chase, between five and twenty minutes for each person you have to remind that they owe something. A studio with forty bookings, ten changes and six chased payments a week comes to around six hours a week of admin alone, almost a full working day. The calculator does the sum with your numbers, not these, and also tells you what that time is worth at your hourly rate.
How do I work out what an hour of my work is worth?
There are two ways and you should look at both, because they give very different figures. The simple one is to divide what you want to invoice each month by the hours you can really work. If you want €3,000 and you work 160 hours, your hour is worth about €19. The capacity way looks at what your hour brings in instead of salary: if ten people pay €12 each for a one-hour class, that hour brings in €120. That second number is the relevant one, because every hour you spend answering messages is an hour you can't spend teaching. Either works for the calculator: what matters is that you put the number in yourself and know which of the two sums you're doing. If you're not sure, start with the simple one and raise it later: you'll see how the result changes.
Does this calculator store my data?
No. The figures are calculated in your browser and are not stored. We record that the tool was used, but not the numbers you enter. If you choose to contact Aforo, your rounded estimate of monthly hours appears in the form URL so you can explain your case. The other figures are not sent.
Is the result a savings promise from Aforo?
No. The first figure estimates time spent on manual work using the numbers you enter. You also choose what share software might handle; it is not a savings promise from Aforo. Until you change a control, the result is labelled as an example. See Pricing to compare plan costs and features.