Software for academies and schools: dance, music, languages and art

Yes. Aforo suits academies and schools that run group classes on a fixed timetable with limited places: dance, music, languages, art and drawing, or drama. Each group is a service with its own level, timetable and places, so the Tuesday beginners' group and the Thursday intermediate group are booked and filled separately. Private lessons, such as an hour of piano or English conversation, go in the same calendar as your groups, and from Pro each one shows the teacher who gives it. If the academy has several classrooms or a rehearsal room, you link each class to its room so that two groups never end up in the same place at the same time. Students sign up from your public page, linked from your website or social media. And you don't pay more for being a music school, or for having more students.

Yes. Monthly fees are on all three plans and class passes from Pro. Each student has a receipt for every month, and one list shows at a glance who has paid, who has paid half and whose month you have waived, with the reason noted. If a family pays half in advance, that part already counts as paid. A pass is for students who don't come every week: they buy, for example, ten single dance classes and each booking uses one; if they let you know in time that they can't come, the class goes back to their balance. With Pro, a student who misses their group can also come another day to make it up, without it counting as a new, separate booking. You can take payments online through the providers available in your country or record a payment when it is made at the academy. Tax invoices are included on every plan.

Pre-enrolment is included in Pro and Business, and it lets you allocate places before the course begins using a rule you can explain. You open a round, publish the groups and share a single link. Each person picks up to three groups in order of preference, without creating an account and without paying. When the round closes, Aforo goes through the list by seniority and finds the first preference with a free place for each person. Seniority comes from the student's first real booking at your academy, and if there is a tie, whoever pre-enrolled first goes ahead. Anyone who doesn't fit in any group is placed on hold. The allocation is a proposal: before the fixed places are created, you review the exceptions, such as siblings who want to be together or specific needs, and you confirm it yourself. That way a student who has been with you for years doesn't lose their place to whoever filled in the form fastest.

It depends on what you do with your groups, not on how many students you have: Aforo costs €29, €49 or €69 a month plus VAT, with unlimited bookings. A small academy with a single teacher that publishes its groups, charges each month's fee and issues invoices has enough with Base. The move to Pro usually comes with the new school year: when you want to open a pre-enrolment round to allocate places, let students who miss a class make it up another day, sell passes for single classes or coordinate several teachers and their absences. Pro also keeps a record for each student and sends WhatsApp notices from an Aforo number. If you teach in two venues, Business covers both locations and adds email campaigns. Business Intelligence reports and notices from your own WhatsApp number are on the way. Aforo takes no commission per booking; the payment provider charges its own fee. Growth and Connect are contracted separately.